Office Manager

AnyVision, EMEA

About The Position

AnyVision, is the world’s leading designer and developer of face, body and object recognition platforms, first founded in 2015 in order to solve real-world problems. We are a fast-growing company that is seeking a talented and experienced person to join our Global Operations team and take the role of Office Manager in our London Office that contains a wealth of highly skilled, talented and creative people. This role is based in London, however covers the whole of EMEA.

You are:

A person with proven ability to juggle multiple tasks at a time, whilst maintaining sharp attention to detail. You are a team player and know how to prioritize to ensure key tasks are taken care of. We are all about working together, sharing ideas and improving on the current status quo! You enjoy being the person who provides service to other people with kindness, a real people person, highly organized, enthusiastic and independent who is motivated and passionate about growing within the operation field. You will be proactive and have the natural ability to think ahead of what is required, driving the team both locally, regionally and in Head Office.

You will:

·      Be responsible for managing the reception area greeting external visitors/candidates/clients and making them feel welcome throughout their visit.

·      Efficiently coordinate making administrative and logistical arrangements for staff meetings, lunches, events, conferences, etc.

·      Monitor inventory of all office and kitchen supplies as well as regular upkeep of the kitchen and communal areas

·      Be accountable of the Office area and organise general office maintenance needs such as ordering stationery and equipment.

·     Create and optimise all operational procedures for EMEA region aligned to global policy but tailored for local needs.

·      Manage local procurement and review supplier processes. Seek and maintain local suppliers for London Office, not limited to printing, IT, merchandising, etc.

·     Ops Compliance - Oversee the implementation of company policies,

goals, objectives, and procedures.

·     Be responsible for all “On/Off” boarding processes including procurement of office equipment and liaising on all onboarding schedules, parking, mobile phone account etc.

·      Be the main point of contact for wellbeing and region wide, local events and activities, aligned to global wellbeing plan.

·     Assist the team in travel requirements where required.

·    Be the first point of contact with office building for repairs, cleaning company, or any miscellaneous issues on site.

·     Maintain a pleasant office environment and team cohesiveness.

·     Organise all logistics and shipping of items required for customers, events and inter-company

·     Support other administrative tasks as may be reasonably requested.

·     Adhoc support to Operations Director and Head of BU as reasonably required


You have at least 3 years experience working as an office manager for a similar role.

You have proven experience in Office (including Outlook, PowerPoint, Word & Excel).

You have previously worked with Google mail/Docs/Sheets/Forum.

You have excellent written and oral communication skills.

You have excellent interpersonal skills.

You speak fluent English (other languages such as Spanish is desirable).

You are exceptional at time-management and have the ability to work under pressure.

You are flexible, reliable and trustworthy


Various wellbeing benefits such as food, drinks and snacks in office, enhanced lunch, budget, gym and weekly dinner budget.

The opportunity to work in a fast-paced global startup with an enterprise-level client portfolio


Kings Cross, London, UK

The closing date for applications:

23rd Feb 2020, Interview to be held on the 26th. CVs will be reviewed upon application.

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